When configuring an Approval Workflow Engine (AWE) transaction there is a possibility to configure mail messages on certain events. For example if you like to send the requester of the transaction an email when the approver doesn't approve within a certain time frame you can setup an escalation for this.
AWE Tables and Migration script. AWE 9.1 Application Tables:- Export Transaction Registry Export EOAWADMMONCFG. Complete List of PeopleSoft Tables at 05:56. How to disable a PeopleSoft Workflow? How to disable a particular PeopleSoft Workflow Activity/Event? This solution is applicable for PeopleTools version 8.4x including 8.44, 8.48, 8.49. I am not sure about other versions of PeopleSoft and I firmly believe the other versions of PeopleTools will also behave the same way.
- Transaction tables XREF(Cross reference table) Because the user's Cross Reference Tables need to be ed as well, this should not be done by AWE; Leaving them in for now in case we change this position.
- Entries in worklist are stored in database tables. You define the structure content of these tables by creating worklist records. The worklist record determines which fields of information the system stores for each work item and in what order the work items appear. When a business event routes a work item to a worklist, it adds a row to the table.
- PeopleSoft Test Framework meta Tables and extension. PeopleSoft Audit. Including Image/Photo in PeopleSoft BI Publisher (XMLP) report. (AWE) Set up and configuration.
In this example we consider a learner in PeopleSoft ELM 9.2 who requests an enrollment. His manager needs to approve his request. If he doesn't approve in X days an escalation mail should be sent to the learner to notify him.
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Step 1: Setup escalation
The Transaction Configuration component is used to set up escalation on an approval transaction. It can be found under: Enterprise Components > Approvals > Approvals > Transaction Configuration
Here you specify an On Escalate event and there are 2 parameters here that are related to the content of the email. The first one is the Template Name and the second one is the SQL Object Identifier. The template defines the content of the email, the SQL object fetches variables that are used in the template.
Step 2: Setup the template
The email template is set up via PeopleTools > Workflow > Notifications > Generic Templates. The template you create here you will select on the Transaction Configuration page.
Important is that the variables used in the Message text are also defined in the Template Variables grid. See the screenshot below.
Step 3: Setup the SQL Objects
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To fetch data, to fill in these variables, a SQL object needs to be created. This SQL object will fetch, based on the enrollment ID, the other variables. In this case Course Code, Course Name and Class Code. The SQL looks like this:
So the date for the three variables is fetched based on the LM_ENRLMT_ID. This ID will be filled in by AWE automatically.
The reason for this is because for this transaction the header level is the LM_ENRLMNT record where LM_ENRLMT_ID is the key field of this record. You can find this configuration in the Transaction Registry: Enterprise Components > Approvals > Approvals > Transaction Registry
The three variables will be available in the Generic Template as variable %2, %3 and %4. %1 is reserved for the key value, in this case the LM_ENRLMT_ID.
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If the mail is sent out in multiple languages you also have to define an extra SQL object that processes the other languages. The name should be the same as the base SQL object but with a _LNG postfix. In our example the base SQL is C_ESCAL_VAR_ACT and the language variant is C_ESCAL_VAR_ACT_LNG. The language variant looks like this. It fetches the same fields, but now from the language related record. It also has an extra parameter, namely LANGUAGE_CD:
Peoplesoft AWE Workflow configuration DMS scripts
Peoplesoft Workflow Tables
Peoplesoft AWE Workflow configuration and setup tables. Ver 9.0
User the following scripts to move the AWE configuration / setup data from the one instance to another instance.
Note :- add where clause if you need to move only configuration specific to particular AWE transactions.
Export script
-- 'Register Transaction'
EXPORT PS_PTAFAW_TXN;
EXPORT PS_PTAFAW_TXN_LNG;
EXPORT PS_PTAFAW_TXN_LBL;
EXPORT PS_PTAFAW_TXN_LVL;
-- 'Approvals > Workflow Transaction '
EXPORT EO_TRANSACTIONS;
EXPORT EO_TRANS_LNG;
-- 'Configure Transactions'
EXPORT PS_PTAFAW_NOTIFY;
EXPORT PS_PTAFAW_NOT_USER;
EXPORT PS_PTAFAW_TXN_CFG;
-- 'Setup Process Definitions'
EXPORT PS_PTAFAW_PATH;
EXPORT PS_PTAFAW_PATH_LNG;
EXPORT PS_PTAFAW_PRCS;
EXPORT PS_PTAFAW_PRCS_LNG;
EXPORT PS_PTAFAW_STAGE;
EXPORT PS_PTAFAW_STG_LNG;
EXPORT PS_PTAFAW_STEP;
EXPORT PS_PTAFAW_STEP_LNG;
-- 'Criteria Definitions'
EXPORT PS_PTAFCRTA;
EXPORT PS_PTAFCRTA_REC;
EXPORT PS_PTAFCRTA_VAL;
-- 'Maintain User Lists'
EXPORT PS_PTAFUSER_LIST;
EXPORT PS_PTAFUSER_LNG;
-- 'Generic Templates'
EXPORT PS_WL_TEMPLATE_GEN;
EXPORT PS_WL_TEMPL_GEN_TK;
EXPORT PS_WL_TEMPL_GEN_RS;
Peoplesoft Awe Tables 2020
4comments:
Hi, could you post the same for version 9.1?
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I have the same question here, can the same list be used 9.1 ?
Thanks in advanceHi,
I did for Financials 9.1 and PT 8.50, just replace PTAF in the table name with EOAW.
Juras
